Oxford Montessori Schools

Oxford Montessori Schools.  Learning Environments Based on Children's Developmental Needs

01865 358210 / www.oxfordmontessori.co.uk / oms.schools@btconnect.com
Wolvercote, Iffley & Forest Farm School.  Elsfield.  Oxford.  OX3 9UW


OMS Terms & Conditions...

• Fees are invoiced per term and due one month in advance of the new term’s start. Beginning of August for Autumn Term. Start of December for Spring Term and the end of March for Summer Term. You will receive an invoice to remind you. This invoice is normally sent one to two weeks prior to the due date on invoices.

• Fees are set per term regardless of the term’s actual length, typically 13 weeks.

• School Fees received after due dates will be subject to a £5.00 per day surcharge.

• Fee Calculations. Fees are calculated termly. There are three terms per year. Starting in September / January and April.

• Mid-term enrollments are accepted subject to availability and you will be invoiced in whole months for the remainder of the term.

• Late entrance for a new place. The whole term will be charged as we must keep the place free from the beginning of term.

• Place change for a child already at the nursery. The term’s fees will be calculated into whole months, you will be charged for the original place in whole months and for the new place in the whole month/s remaining.

• We charge different rates for children under 3 and over 3 years. If you child turns 3 during term you will be charged at their date of birth at the terms start date.
  
• Fees paid for all year round discounts.  Refunds are possible if correct notice is provided.  Discounts given will be removed and any outstanding balance calculated.
• An administration fee of 500.00 will be made for reversing yearly discounts.
• Yearly discounts are calculated on the basis of 3 whole terms.  If a part term is included it will be added to the three whole terms calculation.
  

• If you wish to withdraw your child from the school we require one full term’s notice in writing. This applies to children waiting to start at the school and those already attending. If the correct notice is not given, the following terms fees will be due in the case of children already attending the school and the first term’s fees will be due for children waiting to take up a place already confirmed. There can be no exceptions to this rule as tuition and all material costs are made in advance on the assumption that numbers remain constant.

• Create Holiday Club:  No refunds are made for cancelled places due to administration costs.
  

• Please note, notice must be given in writing. The office will provide a receipt when correct notice has been provided.

• If the place you have requested is not available on application the nearest alternative will be offered in the letter of confirmation. If we do not hear from you within 10 days to say that the alternative place is not acceptable, fees for the place will be due.

• A term’s notice must be given if a parent wishes to decrease the number of sessions attended per week, per term. Failure to provide notice will mean that the next term is invoiced at the same number of sessions as the current term.

• If a parent wishes to decrease the number of sessions attended per week, during term, allowing for the notice period, then fees charged for the current attendance levels will still be due up to the end of the current term. Notice of withdrawal and notice of changes to attendance are very important as they allow us to plan ahead with the school’s activities and waiting lists. As we may turn down other applications in order to ensure that the place you have booked with us is available, we must know that the place will be taken.

• Full and part time places. If you choose less than 5 days each week you may be required to swap your days to allow us to spread attendance levels out over the week. Only in this way can we ensure that parents requiring full time places may have them.

• Holidays and days off sick. OMS cannot make refunds for days not attended within the term as the school’s running costs remain constant.

• The OMS reserves the right to ask for a child or parents to leave the school if circumstances make it absolutely necessary. This is a rare occurrence and is only considered when there is the possibility of continual disruption to the school’s activities. The return of fees is discretionary and subject to all terms and conditions.

• We aim to continually improve our core curriculum and peripatetic activities. For this reason we reserve the right to make alterations to the daily timetable and peripatetic sessions.

• £75.00 admissions fee is charged on completion of the application form for Children’s House, Elementary School and Senior School. Please note, if we cannot offer you a place the full admission fee will be returned.
• £200.00 is taken as a deposit for places when children are coming from overseas and we are unable to meet families prior to starting at the school.  It is returned as a reduction in first terms fees.  The deposit is not returnable if the place is not taken.
  

• The OMS reserve the right to refuse entry to children who are unwell or suffering from infectious diseases.

• While all efforts will be made to contact parents in the event of an accident or illness the OMS retains the right to take such action as the Principal thinks fit. This includes hospitalisation in an emergency.

• Children should come wearing practical clothing suitable for every activity within the nursery. During winter, parents are requested to make sure their children come with cold weather clothing suitable for outdoor recreation. Parents are also asked to supply a change of indoor clothing.
• Photography:  We sometimes take pictures of the schools educational environments and community life to log our activities to show parents and prospective parents the range of activities on offer. We understand the sensitivity around this issue.  If you do not wish your child's image to ever be used in this way please email to oms.schools@btconnect.com to inform us.

• Shoes: Children should attend wearing slip-on or Velcro fastened shoes.
• Access:  where parents are separated the school will retain the right to ask for signed letters detailing agreed rights of access to children prior too or in the event of any dispute.
  

• OMS reserves the right to ask for the withdrawal of any child or individual unwilling or unable to adhere to school policy. Terms and conditions relating to notice periods will still apply.